Resource Management and Redmine – What You Should Know as a Beginner

Date:4/12/2022
Length:7 minutes
Author:Adéla Sýkorová
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Resource Management is a critical tool to schedule, allocate, and organize resources according to the project. Since different resources vary in costs and usage, resource management can be a challenge, especially for small businesses.

Other factors influencing the resource adjustment process are the duration and requirement of each project. This means that resource allocation depends on the nature and type of projects. Keeping in mind these factors, managers must predict what resources a task requires. For that, a manager should have appropriate skills to identify the cost and availability of resources as well. On top of those skills, an experienced and competent manager streamlines the resource management process using an efficient tool such as Redmine.


How Redmine Supports Resource Management Teams?

Redmine contains numerous features that allow managers to balance their resources. The tool enables teams to estimate what supplies are necessary to complete a project. Effective resource management saves time, cost, and improves productivity that reflects in business growth. Therefore, a competent manager will never compromise with wherewithal allocation. Some benefits of using Redmine for resource management are:


1. Enhance Employee Engagement

Resource management requires constant communication among employees. It’s why managers take measures to reduce communication barriers. When employees freely engage with team supervisors, they can share ideas and communicate how limited resources cause problems. They can also explain the effects i.e., employees won’t be able to complete a project on time.

In this case, Redmine works as scheduling software and helps identify resource allocation on tasks. On top of that feature, it eliminates the risk of under and overqualified resources. Both cases negatively influence productivity and disrupt business operations. The reason many business owners trust Redmine with resource management is that it offers accountability while developing employees' skills.

Resource Management in Easy Redmine

Resource Management in Easy Redmine


2. Address Resource Shortage

Businesses are always evolving with new projects and tasks. However, when employees are unable to fulfill project requirements with given resources, they need to communicate. They need a centralized system to report shortages to management. Sometimes, allocated resources don’t align with project requirements. In this case, employees have to instantly address the problem with the managers and complete the project before the deadline.

As Redmine can promote internal communication, many business owners are shifting to this open-source software. Customization capabilities make this tool a leading option to prioritize resource allocations and promote better communication.


3. Anticipate Project Financials

Project managers should forecast project financials while distributing resources to their employees. They must take preventive measures and control project costs in advance, which is possible by generating specific insights. These insights include overheads, revenue, cost, and project margins. Considering these insights, managers can improve profitability by reducing the cost it takes to complete a project.

Integrating resource management tools like Redmine helps team leaders anticipate and control project costs in real-time. Furthermore, teams can integrate various third-party applications and analyze the gap between resource capacity and demand.


4. Promote Transparency

Primarily, transparency promotes trust among teams and management. Also, it boosts employees’ morale and productivity. Remember, keeping your employees' happiness a priority will encourage them to perform better. Not just that, transparency in resource allocation can increase productivity. When employees can check assigned resources while working on a project, they can create better strategies. They can create realistic goals and complete the project on time.

By integrating Redmine with your business, managers can share complete project information with employees. As a result, employees effectively manage resources. Furthermore, if an employee working on a project finds that the resources are insufficient, they can discuss with the managers. When team members anticipate the sufficiency of assets and funds, they avoid running into problems midway. This results in smoother business operations and reduces the risks of mistakes.


5. Visualize Bigger Picture

Redmine as a project management tool helps businesses organize, manage, and complete projects on time. Resource management is an integral part of project management and managers shouldn’t go wrong with it. Redmine has numerous features, such as resource charts and reports, filters, and time tracking. These tools help managers visualize the project on different levels using previous reports and predict estimated resources. Companies cannot allot random funds to different projects. They need to consider every factor having an impact on resources.

Resource Dashboard in Easy Redmine

Resource Dashboard in Easy Redmine


6. Maximum Resource Utilization

Resources utilization involves getting the most out of resources. There is a formula that helps managers identify the actual utilization of resources. It is the percentage of work time of the resources in a certain period. However, with Redmine, supervisors can automate maximum utilization and share information with the team. Furthermore, roles and restrictions allow management to provide information to the relevant team members. This encourages project confidentiality while maintaining transparency.


Resource Management Features Offered by Redmine

Some features to use Redmine for resource management include:

  • Daily, weekly, and monthly reports according to allotted resources
  • Drag and drop features for task updates and assignment
  • Integration with attendance such as public holidays and planned vacations that influence working capacities
  • Integration with calendar such as planned meetings according to workload
  • Planning options with teams and trackers
  • Resource reports for clear visualization. The charts help with resource allocation based on an employee's capabilities.


Conclusion

Redmine is a multi-featured project management tool with features such as time management, issue tracking, and resource management. The tool encourages employees to handle work while prioritizing productivity. Meanwhile, managers can schedule tasks and assign resources depending on the project. Teams can view, modify, and manage projects according to defined roles and restrictions.

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