Projects and tasks

A task is a basic system entity which users pass on to make it done. Tasks are organized in projects which can be divided into sub-projects or milestones. Easy Redmine watches over the due dates, no tasks are forgotten and all information is shared – these are the basics of the project management software.  

Key features:

  • unlimited number of projects and tasks

  • projects / sub-projects / milestones / tasks – this is the structure

  • collaboration - project teams, where each user has a defined role

  • role-based permissions and work-flow

  • custom definition of project properties (custom fields)

  • e-mail notifications about tasks and updates

  • comprehensive categorization of tasks

  • task types / statuses / priorities / any custom fields

Gallery of projects and tasks:

Personal dashboard for work management

Every user has a personal dashboard which organizes daily work. The dashboard is customizable, moreover, dashboard templates for basic roles are already prepared for you. A dashboard usually contains tasks a user is supposed to work on (list or calendar), calendar for logging time spent, documents etc.  

Key features:

  • tasks in a list or calendar – my tasks / task assigned to me / tasks I cooperate on / tasks according to projects

  • projects in a list – my projects

  • time spent meter and login

  • documents

  • variety of graphical outputs

Gallery of personal dashboards:

Project dashboards

Each project has a customizable dashboard which fits to every manager. Project dashboard summarizes basic project facts and figures on one page for all the project members.  

Key features:

  • basic project information

  • project tasks list – by project members / milestones / statuses / due dates

  • project team with the roles

  • activity on the project and stats

  • documents and news

Gallery of projects dashboards:

Gantt chart for project planning

Gantt chart visualizes project tasks on a timeline and allows their convenient planning. Using a drag & drop feature, you can move tasks on a timeline and thus plan them. You can also apply relations, create sub-tasks and milestones. A Gantt chart is an essential tool for both simple and complex projects.

Key features:

  • visualization of project tasks on a timeline – project tasks Gantt chart

  • task planning – drag & drop to move tasks in time

  • relations between tasks and sub-tasks

  • new task creation from the Gantt chart

  • visualization of projects on a timeline – project Gantt chart portfolio

  • project planning – drag & drop

  • Branded PDF export (with your logo and colors)

Project Gantt Gallery:

Project management in mobiles

Easy Redmine offers professional native apps for Android & IPhone. Therefore your projects are under control wherever you are. Workers easily log time spent or follow-up on tasks. Managers track tasks and projects progress and assign new tasks. 

Key features:

  • lists of tasks (my, favourite, by users)

  • tasks by filters

  • jump-to-project navigation

  • projects tasks

  • projects stats (due date, spent time, estimated time)

  • new tasks

  • update of tasks

  • spent time entries

Mobile Easy Redmine gallery:

Project documents

Documents can be attached to projects or tasks. On a project level, there are document categories with roles-based access rights. Documents attached to tasks within the project are listed clearly in a „task attachments“ category. Documents are versioned, searchable and editable on-line.  

Key features:

  • document categories

  • role-based access rights to categories

  • versioning of documents

  • on-line editing of documents

  • listing of all task attachments

  • document search

Gallery of project documents:

Time tracking on projects, tasks, by users

Users have several ways how to log & track time spent – from their personal dashboard, while updating tasks and automatically using a stopwatch. Information about time tracking on the projects is the key for profitability.  

Key features:

  • time tracking by projects / tasks / users / activities

  • custom exportable reports

  • time spent sheet by defined period of time

  • easy time logging by workers

  • stopwatch for exact time tracking on tasks

  • calendars for day-to-day time tracking

Gallery of time tracking features:

Project templates

The whole project (with tasks, milestones, team and documents etc) can be saved as a template and this template can be used for a new project initialization in the future. Templates save huge amount of time on the project start and make them bulletproof. Templates should be continuously developed to improve the project delivery.

Key features:

  • unlimited number of project templates

  • full-featured templates – team & roles, tasks, milestones, documents

  • new project from a template in 20 seconds

  • every important project element will be established

Gallery of project templates features:

Quick project planner

It serves for quick and easy planning of ad-hoc projects where project templates are not applicable. Quick planner allows you to create basic work breakdown structure which is managed in the Gantt chart afterwards.

Key features:

  • table for quick in-line creation of tasks

  • definition of table fields per project

Gallery of quick project planner:

Quick „to-do“ reminders

It is a tool for quick „to-do“ reminders. Wherever you are in the system, a to-do list is always ready in the right service panel. All „To-do“ notes can be turned into tasks by drag & dropping them into a particular project.  

Key features:

  • always accessible from the right service panel

  • easy creation of new „to-do“ notes

  • drag & drop task creation from „to-do“ notes

  • drag & drop existing task into „to-do“ notes

  • possible separation of „to-do“ notes to different lists

Gallery of quick "to-do" reminder:

Project chat

The chat is used for instant communication within teams. Just search for a colleague and write to him. The message will pop from the right service panel in the user's Easy Redmine.

Key features:


  • accessible from the right service panel
  • search for the user
  • user messages for quick communication
  • history of communication
  • sound and visual notification


Gallery of project chat:

Branded PDF exports

All data from the system can be exported into a PDF with your logo and company colors. Example of exports: any task list, project, Gantt chart, simply anything.

Key features:

  • PDF exports with your logo and colors

  • Unlimited export templates

  • Easy definition of export theme

  • Definable layout of the exported content

Gallery of branded PDF exports

Project statistics

Comprehensive project statistics are always at your fingertips. Total time spent versus estimated time, opened tasks, tasks by status, tasks by tracker or assignee. Furthermore generic gauge chart can be used to visualize any project data. 

Key features:

  • predefined project stats 

  • tasks by status / tracker / assignee

  • generic gauge for visualization of any data

  • project activity journals 

Gallery of project stats features:

Project graphs and charts beta

Any list of entries (projects, tasks, time entries etc) can be visualized in a graph or chart which are completely customizable. Pie, bar or line charts are available. 

Key features:

  • customizable graphs and charts of all the listings

  • pie, bar and line charts

  • with legend

  • available on all personalizable pages

Gallery of project graphs and charts:

Resource Management

It is a tool for professional planning and assignment of work in Easy Redmine. Managers plan work on projects with regard to real time capacities of workers and estimated time for task realization. Resource Management allows managers to balance the workload of the people while keeping schedules of the projects.

Key features:

  • displays tasks of the workers in time with their total workload

  • daily / weekly / monthly view of planned workload compared to the capacities

  • task updates and assignment using a drag & drop feature

  • integration with attendance – planned vacations, holidays are taken into account in workers' capacities

  • integration with meeting calendar – planned meetings are taken into account in workers' capacities

  • competence planning by teams and trackers - filter only certain type of work with the respective teams

Showcase of Resource management

Resource Dashboard

Resource dashboard (complement for Resource Management plugin) brings ultimate visual overview of all your resources on one-page dashboard. Take just one look on this dashboard and get instant insight about your KPI's and resources.


Key features:

  • easily customizable

  • tracker allocations - how much time is allocated for each type of tracker

  • group utilization

  • total allocation chart

  • many types of interactive visualisation (graph, chart, gauge, pipeline,...)

Showcase of Resource Dashboard

Attendance Management

This Easy Redmine plugin systemizes work attendance processes. Workers plan and log attendance into the personal page calendar. Manager have attendance plans, sheets and stats for all users, with possibility to approve/decline/comment requested leave.

Key features:

  • attendance logging using personal calendar (office, sick leave, vacation, home office, etc.)

  • planning of future attendance in a calendar

  • vacation (leave) approvals from managers

  • attendance sheets by people in a list, calendar or statistic overview

  • automated attendance logging by accessing Easy Redmine from defined IP address

  • integration with Resource Management – planned attendance is taken into account in resource management

  • pre-defined holiday calendars

Showcase of Attendance management:

Project Budgets and Cash-flow

It is Easy Redmine plugin that monitors revenues, costs, payroll costs and the final profit of the project. Real money entries are in context with the defined plan. Further there is a profit/loss statement of the projects, cash-flow prediction and cash-flow history.

Key features:

  • project budget plan versus budget reality

  • monitoring of revenues, costs, payroll costs and profit – newly also travel costs and travel costs reimbursements

  • payroll costs are calculated from time spent, multiplied by hourly rates

  • definition of hourly rates by roles, activities and members of the project team

  • external and internal hourly rates

  • external rates serve for invoicing sheets, internal rates for payroll sheets

  • finance statements over the whole project portfolio

  • cash-flow prediction over the project portfolio

  • comprehensive settings (VAT, currencies etc.)

Showcase of Project budgets:

Project Price Calculations and Quotations

Easy Redmine tool for comprehensive project price calculations and quotations. Price of the project is calculated from the tasks in the project, estimated time for realization and hourly rates. User defined calculation items such as material, license or anything else are also available. Description of a calculation can be added for quotation purposes and that can be exported with your logo and colors into a PDF.  

Key features:

  • project price calculation from project tasks and their estimated time

  • user defined calculation items such as material, licenses, etc.

  • discounts per calculation item and a total discount

  • export of calculation into a PDF with a logo and colors in a form of a price quotation

  • transfer of the project price from calculation to project budget   

Showcase of Project price calculations

Payroll and invoicing sheets

These are project time sheets multiplied by hourly rates, filtered by users and multiplied by internal rates which results in payroll sheets. When filtered by projects and multiplied by external rates, the outcome are invoicing sheets. Integration with CRM and Contacts Plugins allows to send invoices to customer directly from Easy Redmine. And of course, everything comes with a definable period of time and branded export into a PDF, XLSX and CSV.

Key features:

  • time sheets multiplied by hourly rates

  • payroll sheets by users

  • invoicing sheets by projects

  • complex filtering and settings

  • integration with CRM and Contacts plugins - complete invoice in just few clicks

  • easy reporting and insight into invoices / payrolls

  • export with a logo and colors into a PDF

Showcase of Finance sheets

Additional information

Get Easy Redmine for:

Smooth Project Management

Improved User Experience

Better Internal Communication

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What actually is Easy Redmine?

Easy Redmine is an Open Source software for complex project management with extensions for resources, finance and customer management. In the cloud or on your own server, all comes with professional implementation and support.

CIOreview Stamp Easy Redmine Top 20 Open Source Provider
iOS ANdroid compatible Easy Redmine
IPMA PMI standarts compatible Easy Redmine 01

*SHINE Consulting Ltd.- holder of accreditation of the Project Management
Training Program “Project Management in Practice” (International Standard IPMA)
and is also a member of the PMI R.E.P. Registered Education Provider.
**The PMI Registered Education Provider logo is
a registered mark of the Project Management Institute, Inc.


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