Project management case study: How lacol uses Easy Redmine to manage architecture projects

Previous state: Before Easy Redmine

Before implementing Easy Redmine, Lacol used another software solution hosted on their internal server. While it provided basic tools for time tracking and some project planning, the team found it lacking the advanced functionalities they needed to fully organise their resources and streamline their processes. They needed a more comprehensive and flexible tool to meet their growing demands.

Our assignment and challenges

Expectations to meet:

• Offer advanced tools for organising resources (people) efficiently.
• Enable forecasting for planned projects and their financial performance.

Requirements:

One of the key concerns was usability. The solution had to be very visual and easy to understand so that all team members, regardless of their technical expertise, could adopt it seamlessly.

Time to implement

1. Preparation

Lacol took charge of the preparation and configuration of Easy Redmine internally. They found the platform intuitive enough to set up without the need for extensive external assistance. Interestingly, while they initially paid for some setup support, they ended up not using it, as the software was straightforward to implement.

2. Cloud solution

To ensure easy access from anywhere and reduce the burden of maintenance and updates, Lacol opted for Easy Redmine’s cloud-based solution. This allowed their team to collaborate effortlessly without worrying about technical upkeep.

3. Training

Training was handled internally by the team, supplemented with Easy Redmine’s official documentation. This enabled them to learn and adapt to the software at their own pace.

4. Testing

The team ran basic tests using a demo environment with fake data to explore the platform’s features. As they adopted Easy Redmine, they gradually integrated its functionalities into their daily workflows, improving processes over time.

Objective and benefits of Easy Redmine

The implementation of Easy Redmine brought significant benefits to Lacol, including:

1. Efficient time tracking: Easy Redmine provided simple yet effective tools to track and manage time across various projects, ensuring transparency and accountability.

2. Forecasting for people and projects: The Easy Resource Management module became one of the most valuable tools for Lacol. It allowed the team to distribute workload effectively, predict potential bottlenecks, and ensure no one was overburdened.

3. Budget control: The platform made it easier to forecast and manage project budgets, monitor invoicing and expenses, and track hours dedicated to projects.

4. Clear data visualisation: Easy Redmine’s ability to generate graphs, dashboards, and boards helped Lacol visualise their data effectively. This feature made it easier for the team to access key information and make well-informed decisions.

The most used functions

1. Easy Resource Management: Used to distribute projects among employees, track workload, and forecast future capacity.

2. Budget Control Features: Used for forecasting project budgets, managing invoicing, and controlling expenses.

3. Data Visualisation Tools: Used to create graphs and boards for quick, visual access to project and company data.