Project management case study: Transporeon's effective resource management

Before switching to Easy Redmine

Transporeon managed its projects using various web-based tools and Microsoft Project. While these tools provided essential functionality, they created inefficiencies due to their lack of integration and limited visibility across projects. The company needed a more scalable, centralized, and transparent project management environment.

Challenges

• Lack of a centralized project management system: Projects were managed across multiple platforms, leading to inconsistent data and communication gaps.
• Inefficient resource allocation: Without a unified view, allocating resources effectively across projects was difficult.
• Limited scalability: The existing tools could not support the growing complexity and scale of Transporeon’s operations.

Requirements for project management software

Transporeon aimed to find a comprehensive project management solution that would:

1. Centralize project management: Consolidate all project-related activities into a single platform.
2. Enhance resource management: Provide tools for effective planning and allocation of resources.
3. Improve project transparency: Enable better tracking of project progress and resource utilization.
4. Ensure scalability: Support the company’s growth and increasing project complexity.

Implementation

After evaluating various solutions, Transporeon selected Easy Redmine for its robust functionality and cost-effectiveness. The implementation process included:

1. Pilot testing: Assessing the platform’s capabilities and compatibility with existing workflows.
2. Customization: Tailoring Easy Redmine’s features to meet Transporeon’s specific needs.
3. Training: Educating team members on how to use the new system effectively.
4. Deployment: Rolling out the platform across the organization to replace the previous tools.

Evaluation of Easy Redmine

The adoption of Easy Redmine led to significant improvements in Transporeon’s project management processes:

• Increased project transparency: Teams gained better visibility into project statuses and resource allocation.
• Enhanced resource management: The Resource Management plugin allowed for more effective planning and utilization of personnel.
• Improved efficiency: Streamlined workflows reduced redundancies and improved coordination among teams.
• Scalability: The platform supported the company’s growth, accommodating an increasing number of projects and users.

The most used features

• Resource management plugin: Enabled efficient planning and allocation of human resources across projects.
• Project tracking tools: Provided real-time insights into project progress and performance.
• Reporting features: Facilitated the generation of detailed reports for better decision-making.

Resource Management in Easy Redmine

We interviewed Paul Lendrates, infrastructure software manager at Transporeon, about the implementation of a project management solution in their company.

What circumstances lead you to consider project management software in general?

"We did not have a company project department in the company. As the complexity of our project grew, we recognized that we need a sophisticated tool to drive our work in more effective way. We had been searching the best, easiest and cost effective solution over a year. At the beginning we agreed that it should be web-based application, because we wanted the app that is easy to use and that also have easy maintenance of its infrastructure."

What convinced you to purchase Easy Redmine?

"Me and some of my colleagues had previous experience with Redmine from projects outside the company. That is why we chose Redmine open source and started to use it in our company. But we were not satisfied with just basic functionality and started to look for plugins to basic Redmine with more sophisticated functionality. Plugin Resource Management made by Easy fulfilled our expectations and requirements."

Did you also consider another solution?

"We were searching through many applications. But we found out that most of web based applications have limited functionality and are not detailed enough. On the other hand, tools with full functionality were overpriced. Then we found Easy Redmine solution that meets all our requirements."

Could you quantify specific improvement or benefit from using a project management tool?

"This is hard to measure. We have hundreds of separate projects a year in the company that are very different. But definitely, I can say that our projects are more transparent. We are not able to quantify exact numbers, but I can honestly say that Easy Redmine has significantly improved our project management."