Case study: Bosch Diesel enhances project portfolio management with Easy Redmine

Before switching to Easy Redmine

Before implementing Easy Redmine, project portfolio management at Bosch Diesel was spread across multiple disconnected Excel sheets. Project initiation, planning, and scheduling were all done manually and independently, often relying on the memory and diligence of individual project managers.

This fragmented system created serious bottlenecks. Planning was inefficient and prone to human error, especially during data transfers between documents. There was no unified way to assess available production capacity, making it difficult to balance workloads or predict when bottlenecks might occur. 

As a result, projects were delayed and customer satisfaction dropped. Additionally, operational costs crept higher due to poor resource utilization and process duplication.

Project initiation, capacity planning, and scheduling were handled separately, leading to:

• Inefficient planning: Manual data transfer between sheets increased the risk of errors.
• Resource mismanagement: Difficulty in accurately assessing machinery and staff availability.
• Delayed deliveries: Inaccurate planning led to missed deadlines and customer dissatisfaction.
• High operational costs: Underutilization of resources and manual processes escalated expenses.

Solution: Easy Redmine on-premises implemented

To address these growing inefficiencies, Bosch Diesel began evaluating modern project management tools. The team considered solutions like Jira, Wrike, Asana, and Microsoft Project—but ultimately, Easy Redmine stood out for its native support for manufacturing workflows and its flexible deployment options.

Bosch Diesel was especially attracted to Easy Redmine’s capacity planning, visual dashboards, and integration capabilities. The system’s ability to be hosted on-premises using Docker also ensured that it met Bosch’s strict internal IT security requirements.

Implementation highlights:

•  Data migration: Despite challenges with the legacy system lacking API support, data was successfully migrated via Excel imports.
•  Customized deployment: Due to strict security policies, Easy Redmine was deployed using Docker containers, ensuring compliance and ease of updates.
•  On-site training: Tailored workshops were conducted for project managers and executives to facilitate smooth adoption.

Results and benefits 

After the rollout, Bosch Diesel reported a measurable transformation in how projects were initiated, tracked, and delivered. Project managers were finally equipped with real-time insights into capacity and timelines. The intuitive Gantt charts helped managers plan with greater precision, which in turn improved production scheduling and minimized conflicts.

Resource utilization improved significantly. By aligning attendance records with resource planning, the company was able to optimize the availability of both machinery and skilled personnel. This not only reduced overhead costs but also enabled project teams to take on more parallel projects without overstretching resources.

Moreover, the streamlined interface and central database improved communication across departments. Project data became more transparent, allowing cross-functional teams to collaborate more effectively and reduce planning cycles.

Post-implementation, Bosch Diesel experienced significant improvements:

•  Enhanced Resource Management: Visual tools allowed for accurate planning and optimal utilization of machinery and personnel.
•  Improved delivery accuracy: Reliable scheduling led to timely project completions and increased customer satisfaction.
•  Increased efficiency: Automation reduced manual tasks, enabling managers to oversee more projects simultaneously.
•  Better collaboration: Centralized information fostered teamwork and streamlined communication across departments.

The most-used features of Easy Redmine 

Among the most impactful features for Bosch Diesel were the Project Portfolio Gantt, Resource Management, and Attendance Management modules.

The Project Portfolio Gantt feature enabled a bird’s-eye view of ongoing projects, providing clarity on dependencies, progress, and capacity. This allowed project leads to anticipate challenges before they became critical issues.

Resource Management tools allowed teams to assign and adjust workloads with real-time data, helping Bosch meet strict deadlines while maximizing staff efficiency.

Finally, Attendance Management integration ensured that project plans reflected the true availability of the workforce, making scheduling far more accurate and practical.

• Task & Project Management: Used for tracking projects and marketing campaigns.
• Custom Dashboards: Provides real-time visibility into ongoing activities.
• Reporting & Analytics: Helps in data-driven decision-making for both projects and marketing.

Conclusion: Bosch Diesel streamlines project management with Easy Redmine

By transitioning to Easy Redmine, Bosch Diesel transformed its project management approach, moving from fragmented Excel sheets to a unified, efficient system. The implementation led to better resource utilization, timely deliveries, and enhanced collaboration, solidifying Bosch Diesel’s position as a leader in manufacturing excellence.