Easy Redmine vs. OpenProject: Comparison of project management software

Table of contents

Growing role of open source software
OpenProject or Easy Redmine: Why it matters?
Common hurdles of OpenProject
Comprehensive comparison: Easy Redmine vs. OpenProject
Easy Redmine vs. OpenProject: Agile and Waterfall
Easy Redmine vs. OpenProject: Workflow visualization
Easy Redmine vs. OpenProject: Automations and AI agents
Easy Redmine vs. OpenProject: UX/UI
Easy Redmine vs. OpenProject: Pricing
Why Easy Redmine wins over OpenProject

TL;DR

Easy Redmine offers a more user-friendly, feature-rich, and scalable solution than OpenProject, especially for larger teams needing integrated AI and robust support.

Looking for a clear comparison in a structured table? Take a look at the comparison of Easy Redmine vs OpenProject in the detail to dive in.

Growing role of open source software

According to the recent research by Gartner, security is a key consideration in open source software decisions. The security aspect ranks third among the top five deciding factors.

Nearly 71% of organisations plan to increase their use of open source software in the next 12 months, while just 1% expect a decrease. Out of 85 organizations surveyed, 91% are already using open-source software, while the remaining 9% plan to start using it in the future.

Open source software adoption: Gartner research 2025

OpenProject or Easy Redmine: Why it matters?

Choosing the right project management software can feel like navigating a labyrinth, a decision that profoundly shapes a team's efficiency and a project's destiny.

For organisations seeking flexibility, transparency, and control, open-source solutions like Easy Redmine and OpenProject frequently emerge as top contenders. But which platform truly aligns with your operational pulse and strategic ambitions?

Common hurdles of OpenProject

OpenProject may appear robust at first glance, but users often encounter critical limitations such as:

• Performance and usability: OpenProject often suffers from sluggish performance—particularly in its interface speed—because its Ruby-based stack can be slow, posing a significant hindrance for teams that require quick, responsive project management tools.
• Hosting and technical challenges: While OpenProject can be on-premises or cloud-hosted, self-hosting often brings technical challenges—such as installation errors on Debian 12 and Ubuntu 22.04—and burdens users with infrastructure upgrades, driving some teams to choose the hosted version despite its extra cost.
• User management and costs: OpenProject’s pricing makes large-scale user access costly, pushing some to make projects public to avoid extra licence fees.
• Feature limitations: While OpenProject supports various project management needs, there are limitations. For example, it lacks Risk management, CRM and Resource management feature.
• Support concerns: Limited community support and unclear documentation can make troubleshooting difficult, raising doubts about OpenProject’s reliability and long-term viability.

Solution? Try Easy Redmine as your all-in-one project management software!

Comprehensive comparison: Easy Redmine vs. OpenProject

Let me guide you through all the important nuances that should be taken into consideration when deciding which platform will suit your organisation.

Easy Redmine vs. OpenProject: Agile and Waterfall

Easy Redmine supports managing every phase of projects from planning and execution to evaluation, whether using Scrum or the PMI Waterfall approach. Easy Redmine is ideal for teams with 25+ members.

OpenProject is often praised for its comprehensive project management features suitable for small to medium-sized teams. It supports task management, time tracking, and collaboration tools that allow team members to view project activities and update their tasks. 

See the full side-by-side table comparing Waterfall and Agile project management features.

Easy Redmine Gantt chart

Easy Redmine vs. OpenProject: Workflow visualization

While offering similar core features, the free version of OpenProject lacks essential tools for project resource management like resource allocation and leveling, which could make balancing workloads and keeping schedules challenging compared to Easy Redmine's detailed resource management. 

Additionally, Easy Redmine's Project Budget plugin appears to apply universally across all projects, even when intended for a single project, which can hinder detailed financial planning. The Easy AI assistants are ready 24/7 to help in planning, summarising, and status reporting.

Resource Management dashboard in Easy Redmine software

Easy Redmine vs. OpenProject: Automations and AI agents

Regarding automations, Easy Redmine significantly enhances business processes through AI and automated workflows, primarily via its Easy8.ai initiative and an official node in n8n Cloud. 

This contrasts with OpenProject, in this moment does not currently offer any integrated AI features. Also, OpenProject currently lacks native integrations with automation platforms such as n8n, Make, and Zapier.

AI agents for Easy Redmine, powered by Easy8.ai

Easy Redmine vs. OpenProject: UX/UI

Easy Redmine is often praised for its user-friendly and intuitive interface, which can reduce the learning curve and improve adoption among team members. Customers highlight its "all-in-one" nature embedded in a user-friendly interface.

OpenProject offers a "snappy design" and single-page based features that avoid full page reloads, which some users appreciate for quick editing and customisation. On the other hand, some users find its interface less modern and potentially overwhelming for new users. A user noted that creating a traditional WBS is more challenging and necessitates greater mental discipline due to its Agile focus.

Asset and Configuration Management in Easy Redmine

Easy Redmine vs. OpenProject: Pricing

OpenProject has a free plan available and a subscription starting at €5.95. It is free for commercial us. But! OpenProject’s free version comes with hidden costs—from missing features and manual workarounds to costly self-hosting maintenance. For larger teams, paid hosting for read-only users can become expensive, making it less budget-friendly than it appears.

Easy Redmine starts its subscription at €5.95 without any free plan (but a 30-day trial is for free). 

Anyway, think about this: is saving 6 hours a week worth it? According to an Easy Redmine client survey, that’s the time they save thanks to smoother teamwork, less admin, and having all project data in one place.

Why Easy Redmine wins over OpenProject

Easy Redmine clearly outperforms OpenProject for its comprehensive feature set, ease of use, and better support options, especially if you are looking for a more integrated solution with fewer technical issues. Again, check it out in the detailed comparison of OpenProject and Easy Redmine.

If you need robust project management features and don't mind a slightly slower interface, OpenProject could be a good fit.

However, if you're looking for all-in-one software with easier integration, Easy Redmine should be your choice. Keep in mind that according to our recent clients review 64% of respondents say their projects now take less time to complete since switching to Easy Redmine.

What keeps you back from trying Easy Redmine software for free?