Case study: How Instrumentation Technologies stayed compliant and efficient thanks to Easy Redmine

Before switching to Easy Redmine

Before implementing Easy Redmine, Instrumentation Technologies used a combination of manual processes and separate tools to manage attendance tracking, absence reporting, and workforce management.

While these methods provided basic functionality, they lacked automation, transparency, and integration with other systems, leading to inefficiencies.

Challenges in project management and integrations

• Manual attendance tracking: Employees had to enter working hours manually, increasing the risk of errors.
• Lack of automation: No reminders or notifications to ensure accurate workday registrations.
• Absence reporting inefficiencies: Reports had to be manually compiled in Excel, consuming valuable administrative time.
• Limited integration: No connection between attendance records and MS Office 365 (Outlook & Teams) for absence tracking.
• Fragmented project tracking: Project tasks were scattered across different tools, making it difficult to track progress and manage time effectively

With new government regulations requiring transparent work hour tracking, Instrumentation Technologies needed a more efficient, automated, and compliant solution.

Expectations

The new system had to ensure compliance with government regulations by providing employees with clear access to work hour registrations:

1. Ensure compliance with government regulations by providing employees with clear access to work hour registrations.
2. Automate attendance tracking and reduce manual data entry.
3. Improve absence reporting with easy Excel exports for simplified processing.
4. Enhance project tracking with better task management, time tracking, and dashboards.
5. Improve decision-making by providing real-time insights into work performance and project progress.
6. Support data export and integration with Excel, ERP, Power BI and various other platforms.

Requirements

To meet these goals, the new project management system had to:

•  Use the Attendance module to allow employees to register working hours, including breaks. 
•  Enable Excel-based absence reporting with data exports requiring minimal manual adjustments.
•  Provide project management tools like task tracking, time tracking, and dashboards to improve workflow efficiency.

Implementation of Easy Redmine

A pilot phase was conducted to test how Easy Redmine’s attendance module could be adapted to Instrumentation Technologies’ requirements. Key adjustments were identified and integrated into the platform, with a focus on automation and user-friendliness.

Settings

• Attendance Tracking System: Employees can now register working hours and breaks directly in the system.
• Absence Export Feature: Configured to allow quick data extraction, enabling easy integration with existing Excel templates and smooth import into other systems, such as the ERP system and Microsoft Power BI.
• Task & Time Tracking: Implemented to help teams track project progress and improve time management.
• Dashboards & Reports: Created custom dashboards to monitor key project indicators and workforce efficiency.

Cloud solution

Instrumentation Technologies opted for a cloud-based solution, ensuring:

•  Easy access for all employees from any device.
•  Automatic updates without the need for internal IT maintenance.
•  Scalability to accommodate future growth and additional integrations.

Training

• HR and administrative staff received hands-on training on attendance tracking, absence reporting, and system automation.
• Employees were trained in how to register work hours as well as how to track time spent on specific tasks to support project planning.
• IT and management teams received training on system oversight

Testing

Employees tested and provided feedback to fine-tune the system before full deployment.

Evaluation

The implementation of Easy Redmine brought:

1. Regulatory compliance: Ensured full compliance with government work-hour tracking regulations.

2. Automated workforce management: Employees receive reminders and can easily record their working hours.

3. Time-saving absence reporting: Absence data can be exported to Excel in seconds, eliminating manual reporting efforts.

4. Improved task & project tracking: Project teams can now track tasks and time spent on projects more efficiently.

5. Real-time dashboards: Custom dashboards provide instant visibility into key workforce and project performance metrics.

6. Optimised resource planning: Helps allocate time and personnel effectively across multiple projects.

7. Increased transparency: Employees and managers have full visibility into work hour records and project progress.

The most used features:

• Attendance Module: Enables employees to track work hours and breaks, ensuring compliance and accuracy.
• Automated absence reporting: Exports absence data into Excel for easy integration with existing company templates.
• Task tracking and Time tracking: Helps teams track project tasks, deadlines, and time spent on work.
• Custom Dashboards: Provides real-time insights into workforce performance and project status.

Conclusion

By implementing Easy Redmine, Instrumentation Technologies successfully modernized its workforce and project management systems. The platform provided a seamless way to ensure legal compliance, eliminate manual reporting, and centralize operational data. 

From automated attendance tracking to real-time dashboards and integrated absence reporting, Easy Redmine has become a core component of the company’s daily operations.

The shift to a cloud-based, user-friendly solution not only reduced administrative overhead but also empowered employees and managers with greater transparency and control. 

With scalable features and integration with MS Office 365, Instrumentation Technologies is now well-positioned to support future growth and maintain its reputation for engineering excellence and operational precision.