From fragmented tools to full transparency: How p2m Group scaled project management with Easy8

Item: Easy Redmine
Rating: 5
Author: Norbert Korodi

2/26/2026

Website

Month and year of implementation:

07 / 2021

Headquarters:

Budapest, Hungary

Industry:

Management consulting

Company size:

Mid-market

Departments using Easy8:

All

When p2m Group’s rapid growth began to outpace their legacy software, they faced the ultimate consultant’s dilemma: how to scale a team of 100 experts without losing the transparency and intuition that defined their success.

Previous state

Founded in 2008, p2m Group specializes in management consulting, working with a dedicated team of consultants, trainers, and human development specialists. From the very beginning, the company sought a solution that would allow them to manage their projects within a unified, transparent, and fully traceable system.

Starting in 2011, the company used easyprojects.net, which served their needs well for a long time. However, as p2m Group grew, it increasingly began to encounter its limitations.

It could no longer keep pace with their broadening requirements, growing user base, and evolving demands. The leaders were looking for a system that would best meet their data requirements while remaining intuitive and user-friendly for their team.

Assignment and challenges for Easy8

Expectations

Supporting their project-based operations.
Managing and tracking a large volume of projects concurrently.
A user-friendly platform.
A unified interface accessible to all staff members.
Intuitive handling with a short learning curve.

Requirements

Support for multiple simultaneous users and a scalable user base.
Quick and simple reporting with easily exportable lists and tables.
Project summaries, time tracking, and individual time reports for billing and accounting.
Integrated CRM functionality and full transparency of proposals.
Customizable views and user-defined fields.
Subcontractor qualification and rating capabilities.

Implementation of Easy8

Preparation

The p2m Group gathered input from all their teams and management to map out their functional needs. Their experience with a previous system made it easier to summarize the additional features the organisation required from a comprehensive solution. This led them to contact Easy8.

Together, the company reviewed its goals and evaluated how the system could meet them. Since it became clear that the platform offered a solution for every important aspect of their operations, the leaders of p2m Group decided to move forward with the implementation.

Settings

In collaboration with the Easy8 team, the p2m configured the system together. The company leaders defined the project dashboards, user types, and specific user roles to ensure the platform was perfectly tailored to their needs. Any further adjustments are handled internally, though p2m has the option to involve Easy specialists whenever necessary.

Cloud solution

The company uses the cloud-hosted version. Ensuring 24/7 system availability is a priority, and p2m recognised that their on-premises infrastructure could not match the high availability and scalability provided by the cloud.

Training

The rollout began with p2m administrators receiving expert training directly from the Easy team. Following this, p2m admins conducted training sessions for all users, tailored to their specific roles.

This training is now a standard part of the onboarding process for every new hire, as the system has become an integral part of the company's daily operations. Of course, the company can still count on the support of the Easy team for any questions that may arise.

Testing

Currently, p2m doesn't use a separate test environment. However, p2m did have one in place earlier when the organization was focused on integrating our administrative software with the Easy system.

Evaluation

Objectives and benefits

The implementation of Easy8 brought:

Ease of use and intuitive navigation.
Clear and straightforward administrator interface.
Simple, streamlined reporting.
Full transparency across projects and CRM processes.
Compact, real-time reports for project accounting and decision-making support.

Norbert Korodi

Project Portfolio Manager

p2m Group

Easy8 is an incredibly versatile and user-friendly tool that has significantly simplified our project portfolio management and resource planning. Among the features I use most, the detailed reporting capabilities stand out — they not only support our specialized departments but also provide management with invaluable insights for decision-making. Since implementing the system, our daily workflows have become far more transparent; having access to real-time data allows us to work more efficiently and manage our time more effectively. It is particularly important to highlight that Easy8 is an integrated system covering multiple areas at once, eliminating the need for fragmented tools. This not only saves us time but also makes the connections between different data points more transparent. For instance, during resource planning, we can precisely track which team or colleague is assigned to specific tasks and how our overall capacity is distributed. Overall, Easy8 is a user-friendly solution that effectively supports both daily operations and long-term strategic planning, all while simplifying our processes and making them fully transparent.

Anita Bendly

Head of Project Services

p2m Group

Easy8 provides IT support for several business units within the p2m Group: it helps track our contracting processes, organizes project-related information, and supports planning, monitoring, and resource management. Furthermore, Easy8 allows for the structured management of partner and client data. The system offers significant operational support through its data versatility and wide-ranging filtering and organizational capabilities. Additionally, the various customizable dashboard options provide essential support for management decisions. It is also important to highlight that the platform operates within an integrated IT environment, connecting seamlessly with our group’s financial system as well as other workflow and analytics tools.

The most used functions

1. Time Tracking: Every team member logs their working hours directly into the system to ensure accurate accountability.

2. Project Registry: Used to maintain comprehensive records of ongoing and completed projects, including all the necessary specific data.

3. CRM: The company manages all open and expired contracts here. The CRM module provides full visibility into the entire lifecycle, from initial proposal to final contract signing.

4. Reporting and Data Export: Data stored in Easy8 can be easily filtered and transformed into reports, which can then be exported or downloaded effortlessly.

5. Partner Management: The clients and subcontractors are managed separately, allowing for clear distinction and organized oversight.

Customer

The p2m Group has had a growing presence in the Hungarian consultancy market since 2008. In this trust-based industry, the company now supports its clients with a team of over 100 experts, consultants and trainers. The p2m Group combines extensive experience with the latest management support tools. The company strives to lead by example in its own operations, adhering to standards that meet the expectations of its colleagues, partners and clients.

The company's diverse portfolio includes expertise in information security, human resource management, compliance management, operational excellence, IT consulting and project management.