How Interia streamlined digital projects with Easy Redmine on-premises

Challenges before Easy Redmine implementation

Interia was struggling with siloed tools, as neither Redmine nor Odoo fulfilled the company’s needs.

• Redmine: Stable and intuitive, but functionally limited—especially for multi-team projects and advanced automation needs.
• Odoo: Extensive features but very demanding in terms of hardware. With our user volume, the system ran slowly, and its different interface complicated team adaptation. Despite a professional configuration tailored by external consultants, after three years of use, we began looking for an alternative.
• On-premises requirement: The company policy excluded cloud solutions. We needed a system that would work “on-premises” without functional compromise. 

System comparison: Redmine vs. Easy Redmine vs. Odoo

Solution to siloed tools: Easy Redmine

After reviewing available options, Interia chose Easy Redmine based on several key factors:

• Expert support from a local Polish partner: The partner conducted a detailed audit of our processes and recommended solutions tailored to our exact needs.
• Familiar interface and high configurability: The system uses a layout similar to Redmine while offering significantly more features.
• Hardware efficiency: The system runs smoothly even with over 250 users.
• Advanced adaptability: Custom workflow, views, roles, and integration with other IT tools.

Implementation process

1. Analysis and consultation: Workshops involving key team members and the Polish Easy Redmine partner. In-depth mapping of processes and expectations based on previous Redmine and Odoo experience.

2. Solution customization: Implementation of custom workflows, user roles, fields, and reporting panels.

3. Data migration: Secure transfer of historical project data from previous systems.

4. Training and user adaptation: Dedicated sessions for teams and project leaders ensured quick interface adaptation.

5. Post-implementation support: Continuous cooperation with the local vendor, fast response to demands for new features and changes. 

Results

• Clear increase in efficiency: The system does not burden hardware infrastructure and responds instantly with high user and data volumes.
• Ease of use: The intuitive interface and familiar Redmine mechanisms streamlined onboarding for new employees.
• Better project organization and control: Extensive managerial dashboards, automated scheduling, advanced reporting capabilities, and Helpdesk integration. 
• Process flexibility: Dynamic adaptation of workflows, dedicated panels, worklog integration, and KPI reporting.
• Local partner cooperation: High added value—fast response to reported needs, ongoing support, and prompt implementation of organizational changes. 

Key functionalities used

• HelpDesk integrated with project task management
• Project templates and workflows for a multi-departmental organization
• Worklogs and time tracking
• Advanced reporting of project progress and key KPIs
• Highly developed API enabling integration and automation with other tools and company business areas 

Summary

Easy Redmine implementation enabled Interia to achieve stable, efficient, and flexible project management in a modern, rapidly growing media organization. Interia gained a solution that is easy to adapt, highly customizable, and responsive to the company's evolving business and technical needs, developed in cooperation with a Polish partner.