Machines Capacity Planning in 4 Steps Using Resource Management

Resource management tag - filter is configured to display machines and respective tasks on 1 click. Thus machine tasks and machines in Resource management are easily differentiated from standard users and user tasks. Resource management provides „Machines capacity planning“ across 1 or many projects, since machines - user groups have been added to all or just particular projects.

Define your machines as user groups (/groups)

• Just name is enough here
• You can have as many machines as you want
• You can add this groups just to particular projects
• No active user accounts are taken for machines
• /groups

Easy Redmine Machines capacity planning - Groups

Define per day capacity of the Machines in Resource management Settings

• Machines can work weekends or not
• Capacity may be defined in any units (usually pieces per day)
• Each machine can have different capacity
• /easy_settings/easy_gantt_resources/edit?back_url=%2Feasy_gantt_resources%3Fset_filter%3D0

Easy Redmine Machines capacity planning - Capacity settings

Define „machine task“ in trackers

• /trackers
• to be able to discern machine task from standard user tasks – can be easily filtered out for standard tasks stats – spent time / payroll / invoicing
• Machine tasks (tracker) can be just in some projects

Easy Redmine Machines capacity planning - Trackers

Define Resource management filter for „Machine tasks“

• /easy_gantt_resources?query_id=52
• tracker = machine tasks
  user selection = none of the standard users
• groups selection = our machines from step 1

Easy Redmine Machines capacity planning - Resource management

Advantages of using groups for machines resource management

• Groups - machines can be loaded into any project
• Can be easily displayed in Resource management tag – 1 click to see „Machines Resource management“
• Can have the custom defined capacity per day (with weekends or not)
• No „user licenses“ are taken for machines
• „Evenly“ allocation should be used for „Machine Tasks“ in Resource management to distribute desired capacity evenly by day capacity

Workarounds for machine management

• Pieces of products to be done with particular „Machine tasks“ is entered as „estimated time“ on task detail
• Produced pieces have to be entered by a manager as the spent time to particular tasks to keep plan up to date